FAQs
BOOKING QUESTION’S
What is your maximum capacity?
The venue is large enough to accommodate 325 guests comfortably, including the wedding party. The way you choose to use our spaces can impact the capacity limit for each space depending on the table and seating arrangement chosen.
What is your rental fee and what does it include?
Please see the details found HERE for complete pricing and amenities included.
Do I need to schedule a tour or can I just stop by?
Yes, our staff is not available 24/7, so please schedule a tour HERE. We would love to show you the venue!
What dates are available?
Please see the available dates information HERE.
Is the facility handicapped accessible?
Yes, we are handicapped accessible. Your guest can be dropped off at the front door and parking is close to the entrance. Our restrooms are handicapped-accessible. We also have a golf cart to transport anyone needing assistance to the ceremony site.
Does the venue have A//c or heat?
Yes, the venue is heated and air-conditioned for comfortable year-round event use.
Will there be staff on site during my event?
Yes, there will be at least one team member present on site throughout the day and into the evening to help ensure you and your guests have a safe and enjoyable time on the property. Staff are present to address questions, tidy restroom facilities, give a helping hand, ensure vendors follow property guidelines and monitor guest safety throughout the event. Please note, we are not wedding planners or coordinators.
Do you hold dates?
In Fairness to all, we cannot hold dates. Our calendar fills quickly and the only way to secure your date is with a signed contract and booking payment.
When are the payments due? Do You offer a payment plan?
To make budgeting easier, we have broken up our booking fee into three payments. $1500 --- due upon rental of the venue, 50% of the total rental fee ---due 12 months prior to the event date, and remaining rental fee plus the $750 Security Deposit is due 30 days prior to the date.
Are there overnight accommodation nearby?
Please see the accommodation information HERE.
Are there a dressing rooms available for the bride and groom?
Yes! We have two climate controlled suites available for use. Click HERE to see our private suites.
Planning Question’s
What happens if it rains?
If it rains and you have planned on an outdoor ceremony, you will have a few option depending on your guest count. One option would be to have the ceremony under the covered pavilion. Another option would be, to move the ceremony inside the venue. We will create a backdrop in side room or guest will sit at their tables. Your layout will determine the exact location. Rain or shine the Roost Event Center will do our very best to help make your special event wonderful.
How do wedding rehearsals work?
The wedding industry is continuing to grow and due to demand, many Fridays and Sundays are now being booked more than ever before. Therefore, access to the Roost for wedding rehearsals the evening before your wedding day is not guaranteed. While every effort will be made to accommodate such a request, other events or reservations of the space may supersede. If the facility is free for a rehearsal on the day you want to have one, arrangements must be made with the Roost team 90 days prior to your event and an additional fee will be applied. Rehearsals are limited to one hour of practice time. As a precaution, we recommend planning for the Roost to not be available - that way you won’t be scrambling to “figure things out” last minute.
Most common is to have an “Off Site” wedding rehearsal. (This options leaves the suspense of the actual ceremony site for the day of your wedding!) Off-site rehearsals work well because a rehearsal consists of only three basic components:
1. Figuring out the processional/recessional order with anyone involved in the ceremony (officiant, significant family members (parents, grandparents etc.), wedding party, couple being wed).
2. Talking through the actual ceremony with the officiant and practicing any “moving” parts (special speakers, singers etc.)
3. Figuring out exactly where everyone will stand and determining their “spot”. This should allow for any easy transition of mimicking the plans on the day of your wedding at your chosen ceremony spot.
Having a wedding coordinator, or ‘person in charge’ can easily help ensure the ceremony goes off without a hitch, and those involved are where they need to be.
Do you provide table Linens?
No, The Roost provides guest with wooden farm tables. Guest have the option to rent or bring their own linens.
Do you provide formal dishware?
Yes, but they are not included in the package fee. See the package info here
What is the event clean up policy?
The Roost team will take care of tearing down all tables and chairs, trash at the end of the night and cleaning. Your caterer should have the personnel to bus tables, clean up the kitchen area, and take out the trash during dinner.
You are responsible for collecting your décor, rental items and personal items that evening.
Do you allow dogs onsite
Yes - with some exceptions. All dogs must be pre-approved with the Roost and are only allowed to be onsite for the ceremony and photos. Dogs must stay on a leash and have someone responsible with them at all times.
Do you require wedding day insurance?
Yes, you are required to have Special Event Liability Insurance and includes host liquor liability if providing alcohol to your guest.
Can we have fireworks or sparklers on the property?
Unfortunately, for safety reasons we do not allow these.
Bar & Vendor Question’s
Is alcohol included in the package?
Alcohol is NOT included in the package. However you are permitted to provide alcohol to your guest. All alcohol MUST be stored and SERVED at the bar by OUR Roost Ramp Certified Bartenders.
Do I need to hire bartenders?
No, Couples must use our RAMP certified bartenders. Two bartenders are included in the rental fee. If additional bartenders are needed, it is the responsibility of the couple to pay for the extra service provided by the Roost.
Can we use any caterer we want? Are there any limitations on what the caterer can do on site?
At this time, All caterers are allowed at our site. We do recommend you communicate their responsibilities required by us, or you understand that the responsibility will fall to you, or you will have to purchase a cleanup package with us to ensure the requirements are met. These requirements include cleaning up after themselves, cleaning up the kitchen area, cleaning up their set up area and disposing their trash to the designated spot.